Visits you can't prove
A customer says the pool was skipped or the water went green. Without readings and photos from that visit, it's your word against theirs.
Pool service software that runs the weekly route and bills every stop
Weekly stops, readings, repairs, and openings, all in one place. FieldNexus is pool service software for residential and commercial pool companies: recurring routes, a service form for every visit, equipment history, on-site repair estimates, recurring billing, and a tech app that works offline.
- 14-day free trial
- No credit card required
- iOS & Android app, works offline
- QuickBooks & Xero sync
Rather try it yourself? Start a free trial or call 1-833-259-0555
- Set a pool up for weekly service once, and every stop books and bills itself
- Readings, chemicals added, and photos captured on a required form at every stop
- Pump, filter, and heater history on each pool, one QR scan away
- Quote the repair at the pool pad, signed before the tech leaves
Where pool service margins go
Skimming and brushing is the easy part. It's the stops nobody can prove, the repairs that go unquoted, and the monthly billing scramble.
Repairs that never get quoted
The tech notices a pump running hot or a cracked filter lid, mentions it to no one, and the customer finds a different company to fix it.
Month-end billing by hand
Hundreds of route customers, extra visits, and parts added on top. Someone rebuilds the invoices every month, and things get missed.
One new pool, from sign-up to a season of weekly service
A green-pool cleanup that turns into a weekly route customer when the booking, the stop, the readings, and the billing all live in one system.
- Sat 4:20 PM
Sat 4:20 PM
Booked from your website
The owner requests service from your site. Pool size, gate code, dog in the yard, and what they need come in with the request.
How it works - Mon 9:30 AM
Mon 9:30 AM
Cleanup quoted and signed
Your tech checks the pool, quotes a green-to-clean recovery plus a weekly plan, and the owner signs and pays a deposit on their phone.
How it works - Mon 9:35 AM
Mon 9:35 AM
Weekly stop added to the route
The signed service agreement schedules a stop every week and sets up recurring billing. No one re-enters the customer.
How it works - Thu 11:10 AM
Thu 11:10 AM
Readings and photos on every visit
The tech works through your service form: chlorine, pH, alkalinity, chemicals added, and a photo of the water before they close the gate.
How it works - Month end
Month end
Billed automatically
The agreement bills on schedule, extra repairs go on their own invoice, and everything syncs to QuickBooks or Xero.
How it works
Pool service business software, built around the weekly route
Replace the route sheets, the reading logbook, and the month-end billing scramble with one system for the office and the trucks.
Every tech's route on one board, and easy to change
Recurring stops land on each tech's day automatically. See every tech, every pool, and every status on one live board, drag a stop to another tech when someone is out, and fit a same-day green pool into the closest gap. Customers get an on-the-way text automatically.
- Weekly and bi-weekly stops scheduled automatically
- Drag-and-drop reassignment when a tech is out
- Live map of every truck for same-day calls
- Buffer time between stops so routes stay realistic
Readings, chemicals, and photos from every stop
Build the service form your techs fill out at every pool: the readings you test, the chemicals added, the equipment checked, and a photo of the water. Make the important fields required so no stop closes without them, and every visit is saved to the pool's history.
- Your own service form, with the readings you track
- Required fields and photos before a stop can close
- Every visit saved to the customer's record and searchable
- Customers see their service history in the portal
Turn what the tech notices into a signed repair
Every pump, filter, and heater is saved to the pool with its model, serial, warranty, and repair history. When something's failing, the tech builds a quote with options right at the equipment pad, the owner signs on their phone, and the repair is booked.
- Equipment history per pool, one QR scan away
- Warranty dates and repair counts per unit
- Good-better-best repair options on one quote
- Accepted quotes become work orders automatically
And the rest of the business, in the same system
Recurring pool service agreements
Weekly plans that schedule every stop, bill automatically, and remind customers before renewal.
Pool service scheduling software
Recurring stops, openings and closings, a drag-and-drop calendar, and reminders that cut locked gates.
Pool equipment tracking
Pumps, filters, heaters, and salt cells with model, serial, warranty, and service history. Scan a QR code to pull it up.
Pool service billing software
Recurring billing for routes, one-tap invoices for repairs, payment reminders, and QuickBooks & Xero sync.
Pool tech app for iOS & Android
The day's stops, gate notes, service forms, photos, quotes, and clock-in. Works offline in backyards.
Pool repair work orders
Parts, labor, notes, before-and-after photos, and a full audit trail, turned into an invoice in one tap.
Online booking for pool service
Customers request weekly service, openings, and repairs from your website 24/7, with intake questions and an optional deposit.
GPS tracking for pool techs
A live map of every truck, verified arrivals at each stop, route history, and mileage reports.
Built for commercial pools and bigger teams, too
Commercial clients buy on records and reliability. Property managers and hotels want every visit logged with readings and proof it happened, and your office has more techs and more pools to keep moving. FieldNexus runs all of it next to your residential routes.
Built for work like
- HOAs & community pools
- Hotels & resorts
- Apartments & condos
- Fitness clubs & gyms
- Property management portfolios
- Spas & splash pads
- Seasonal openings & closings
Running a commercial or multi-crew operation?
We'll walk through your contracts, sites, and crews, and scope guided setup for your team.
Every pool under one account
A property manager with eight community pools is one client with eight locations, each with its own equipment, contacts, notes, and service history.
Contracts that schedule themselves
Service agreements book every visit, bill on repeat, and flag renewals before the season ends.
Service records clients ask for
Required readings, chemicals added, photos, and signatures on every visit, searchable when the manager asks.
Proof the tech was there
GPS-verified arrivals and time on site for every visit, so a skipped-visit dispute ends with a record.
Billing that fits commercial clients
Recurring contract billing, deposits, and partial payments for big repairs. Clients see their history, documents, and open invoices in a branded portal.
Control as the company grows
Role-based access, skills-based dispatch, manager-approved timesheets, and guided implementation for larger teams.
Backyard with no bars?
No signal, no problem.
Equipment pads behind the garage, rural properties, and basement pump rooms are where the bars run out. The FieldNexus app keeps working offline, so techs finish the service form, take the photos, and head to the next stop. The office catches up the moment they're back in range.
Keep working with no bars
Update job status, fill in readings, take photos, and capture signatures without waiting for a signal.
Nothing is lost
Every change is saved on the phone and queued, so a dead zone never means a missing service record.
Syncs on its own
When the phone reconnects, queued work syncs automatically and the office sees it. No one re-types anything.
Every stop on record. Every pool billed.
Recurring routes, a service form at every stop, and repairs quoted on the spot. See it in a 30-minute demo.
Switching is easier than you think
Running in a day
Most teams schedule their first real jobs within a day of signing up.
Bring your customer list
Import templates and checklists for moving off spreadsheets or another tool.
Try before you pay
Every feature unlocked for 14 days. No credit card required.
How to choose the best pool service software
Comparing pool service software? Make sure it does these six things. FieldNexus does all of them.
Weekly routes that schedule themselves
Set a pool up for weekly service once, and every stop should land on the right tech's day and the bill.
A service record at every stop
Readings, chemicals added, and photos on a form you control, with required fields so nothing gets skipped.
Equipment history per pool
Pumps, filters, and heaters with model, serial, warranty, and every repair, so techs arrive knowing the setup.
Repairs quoted on the spot
Options, signatures, and deposits on the tech's phone, so the upgrade doesn't wait for a callback.
Recurring billing without the scramble
Route customers billed automatically, with repairs and extras on their own invoices.
Accounting sync and a real trial
Two-way QuickBooks or Xero sync, an import path for your customer list, and a free trial long enough to run real routes.
Guides worth a read
Service Agreement Software: How to Grow and Protect Recurring Revenue
Renewals, visit scheduling, billing alignment, and churn signals for HVAC and other maintenance-heavy trades.
9 min readRoute Optimization for Service Teams: Realistic Expectations and Setup
What route optimization can and cannot solve in home services, and how to pair algorithms with dispatcher judgment and SLAs.
8 min readField Service Invoicing and Payments: Speed, Accuracy, and Lower DSO
Same-day invoices, field card present, deposits, and change orders—how leading teams shorten the cash cycle without adding finance headcount.
9 min readPool service software questions, answered
What is pool service software?
Pool service software runs the business side of a pool service company in one system: recurring route scheduling, dispatch, service records for every visit, equipment history, repair estimates, invoicing and payments, and customer records. FieldNexus covers all of these, with a mobile app for techs in the field.
Can FieldNexus schedule weekly pool service stops?
Yes. Set up weekly, bi-weekly, or custom recurring stops once, or put them on a service agreement. Every stop is scheduled automatically, customers get reminders, and recurring billing runs on the schedule you set.
Can techs log chemical readings at each stop?
Yes. Build a service form with the fields you track, such as chlorine, pH, alkalinity, salt, and chemicals added, and assign it to your service visits. Mark fields and photos as required so a stop can't be closed without them. Every completed form is saved to the customer's record. FieldNexus records the readings your techs enter; it doesn't calculate chemical doses.
Can I track pool equipment?
Yes. Each pump, filter, heater, or salt cell is saved to the customer's pool with make, model, serial number, install date, warranty information, and full service history. Attach a QR code to the equipment and techs scan it to pull up the record.
Can techs quote repairs on site?
Yes. Techs build quotes in the app with good-better-best options on one quote. Customers sign digitally, you can take a deposit, and an accepted quote becomes a work order automatically. Unsigned quotes get automatic follow-ups.
How does billing work for route customers?
Service agreements bill automatically on the schedule you set, such as monthly. Repairs and extra visits become invoices in one tap from the finished work order. Customers pay by card, Apple Pay, Google Pay, a payment link, or a saved card in the portal, and reminders follow up on overdue invoices.
Does FieldNexus work for commercial pool service?
Yes. A property manager, HOA, or hotel group can have many pools under one account, each with its own equipment, contacts, and history. Contracts schedule and bill themselves, every visit can carry required readings, photos, and GPS-verified arrival times, and clients see their history and invoices in a branded portal.
Is there a pool service app for my techs?
Yes. The FieldNexus app is available on iOS and Android. Techs see their stops and gate notes, fill in service forms, take photos, build quotes, capture signatures, collect payment, and clock in and out. It keeps working offline and syncs when the connection returns.
Does FieldNexus work with QuickBooks?
Yes. Invoices and payments sync automatically with QuickBooks and Xero, so your books stay current without double entry.
How much does pool service software cost?
FieldNexus pricing scales with your team size and the features you need, so a one-truck route doesn't pay for enterprise tools. Every plan starts with a 14-day free trial with no credit card required, and a demo is the fastest way to get an exact quote.
How long does it take to get set up?
Most teams schedule their first jobs within a day. If you are moving from spreadsheets or another tool, our team provides import templates and checklists, and larger companies can add guided implementation.
Run more than one trade? See FieldNexus for landscaping, pest control and window cleaning, or the full field service software overview.
Every stop logged. Every pool billed.
Book a 30-minute pool service walkthrough, or start a 14-day free trial and run real routes yourself. No credit card required.
Prefer to talk? Call 1-833-259-0555